(b) Standard rating. 0 points. (24 CFR 982.54(d)(1) and 982.204(a)). (2) Notwithstanding an PHA's SEMAP score, if the latest IA report submitted for the PHA under the Single Audit Act indicates that the auditor is unable to provide an opinion as to whether the PHA's financial statements are presented fairly in all material respects in conformity with generally accepted accounting principals, or an opinion that the schedule of expenditures of Federal awards is presented fairly in all material respects in relation to the financial statements taken as a whole, the PHA will automatically be given an overall performance rating of troubled and the PHA will be subject to the requirements at 985.107. PHAs with SEMAP scores of less than 60 percent shall be rated troubled. ), (ii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 95 to 97 percent. (2) An PHA that subcontracts administration of its program to one or more subcontractors shall require each subcontractor to submit the subcontractor's own SEMAP certification on the HUD-prescribed form to the PHA in support of the PHA's SEMAP certification to HUD. 15 points. switch to drafting.ecfr.gov. HUD will then prepare a SEMAP profile for each PHA which shows the rating for each indicator, sums the indicator ratings, and divides by the total possible points to arrive at an PHA's overall SEMAP score. (2) HUD verification method: MTCS report - Shows percent of reexaminations that are more than 2 months overdue. (3) An PHA may include with its SEMAP certification any information bearing on the accuracy or completeness of the information used by the PHA in providing its certification. A PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor, is not be rated under SEMAP indicators 1-7. If the PHA is a unit of local government or a state, the corrective action plan must be signed by the Section 8 program director and by the chief executive officer of the unit of government or his or her designee. HlTo0%blk;
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Y,$MpP}1RUA_jj%te)AA()zHXBbMg0R@x_~DZ "%N\tQEFCl&I&Vq)),BJ\=((&4_ 1W?r}M C$*nQ{01!H. XyA90" ol L!"jE .L~xQ4{BD$\;5]-`vn)gh-[LFF >:dkOHH:1kvL`) u!y"$1yvPFi hc"!!$- n, (ii) The PHA's voucher program payment standard schedule contains payment standards which exceed 110 percent of the current applicable published FMRs or which are less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). SEMAP helps HUD target monitoring and assistance to PHA programs that need the most improvement. 985.3 Indicators, HUD verification methods and ratings. This web site is designed for the current versions of supports the occupancy sub-indicator of MASS and keeps PHAs from having to absorb costs related to terminating a household's tenancy and refilling the unit. (2) HUD verification method: MTCS Report. L. 108- Family data used for the PHA's analysis must be the same information as reported to MTCS for the PHA's tenant-based Section 8 families with children. What is the section eight management assessment program? (i) The PHA's SEMAP certification states that the PHA's quality control sample of case files with failed HQS inspections shows that, for all cases sampled, any cited life-threatening HQS deficiencies were corrected within 24 hours from the inspection and, for at least 98 percent of cases sampled, all other cited HQS deficiencies were corrected within no more than 30 calendar days from the inspection or any PHA-approved extension, or, if any life-threatening HQS deficiencies were not corrected within 24 hours and all other HQS deficiencies were not corrected within 30 calendar days or any PHA-approved extension, the PHA stopped (abated) housing assistance payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce family obligations. If you have questions or comments regarding a published document please Our longtime partnership with HAI Group offers students the opportunity to enjoy many training options, all of which provide a Nan McKay and Associates certification upon successful completion. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999]. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. 1. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40498, July 26, 1999]. hb```\@( \tGa`U.[7x)"8 rGFG0f,h @ZE"w2)131`:p:]/L51d~_@,Bp00fU=/``Z@ M=
SEMAP enables HUD to ensure program integrity and accountability by identifying PHA management capabilities and deficiencies and by improving risk assessment to effectively target monitoring and program assistance. It is not an official legal edition of the CFR. Metropolitan PHAs will also be able to earn bonus points for their achievements in encouraging assisted families to choose housing in low poverty areas. 0 points. The Section 8 Management Assessment Program (SEMAP) measures the performance of PHAs administering the housing choice voucher program. View the most recent official publication: These links go to the official, published CFR, which is updated annually. Indicator 1 -Selection from Wait List Comments or questions about document content can not be answered by OFR staff. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. The indicator consists of 2 components which show whether the PHA has enrolled families in the FSS program as required, and the extent of the PHA's progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in MTCS that have had increases in earned income which resulted in escrow account balances. 14 Key Indicators Indicator Description HQS Enforcement 98% Life-threatening deficiencies are corrected within 24 hours and other fail items are corrected within PHA-approved timeframe. 0 points. The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. 42 U.S.C. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual HQS inspections is permitted. : The official, published CFR, is updated annually and available below under The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual reexamination on Form HUD-50058 and to allow the processing of the data into MTCS. Comments or questions about document content can not be answered by OFR staff. A separate drafting site (i) The PHA's SEMAP certification states that the PHA's quality control sample of case files with failed HQS inspections shows that, for all cases sampled, any cited life-threatening HQS deficiencies were corrected within 24 hours from the inspection and, for at least 98 percent of cases sampled, all other cited HQS deficiencies were corrected within no more than 30 calendar days from the inspection or any PHA-approved extension, or, if any life-threatening HQS deficiencies were not corrected within 24 hours and all other HQS deficiencies were not corrected within 30 calendar days or any PHA-approved extension, the PHA stopped (abated) housing assistance payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce family obligations. In recognition of this, HUD has afforded PHAs that meet certain criteria the opportunity to waive their Section 8 Management Assessment Program (SEMAP) scores in recognition of the pandemic environment. The Office of the Federal Register publishes documents on behalf of Federal agencies but does not have any authority over their programs. (d) Modified rating on an indicator. 985.109 Default under the Annual Contributions Contract (ACC). (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. (c) On-site confirmatory review. The MTCS data used for verification cover only voucher program and regular certificate program tenancies, and do not include rent calculation discrepancies for manufactured home owner rentals of manufactured home spaces under the certificate program or for proration of assistance under the noncitizen rule. (1) Required reviews for troubled PHAs. 0 points. (ii) HUD determines that an on-site review is unnecessary to determine the needs of the PHA and the actions required to address the program deficiencies. (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. endstream
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(1) This indicator shows whether the PHA completes a reexamination for each participating family at least every 12 months. SEMPA is working on setting dates for a future course. 1437a, 1437c, 1437f, and 3535(d). (2) HUD verification method: MTCS report - Shows percent of newly leased units where the beginning date of the assistance contract is before the date the unit passed HQS inspection. (ii) 5 to 10 percent of all PHA reexaminations are more than 2 months overdue. (24 CFR 982.517). If the HUD verification method for the indicator relies on data in MTCS and HUD determines those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator. ( 982.503 of this chapter.) If you have questions or comments regarding a published document please (1) This indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. How does SEMAP improve program performance? (v) The PHA has filled 60 to 79 percent of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. (A) The PHA has a reasonable written method to determine reasonable rent which considers location, size, type, quality and age of the units and the amenities, housing services, and maintenance and utilities provided by the owners; and. (iii) More than 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. If you have questions for the Agency that issued the current document please contact the agency directly. SEMAP will help HUD target monitoring and assistance to PHA programs that need the most improvement. 9!H ^as}d1a!rvO$)dIjHE*Ays|8J0)re$5I{duh=h5wV$kZF Vv(H}qb9z+aKXnRw"F"W|Dw1|E]
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t (1) This indicator shows whether the PHA completes a reexamination for each participating family at least every 12 months. The PHA supervisor's reinspected sample is to be drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding reinspection) and is to be drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. PHAs with SEMAP scores of 60 to 89 percent shall be rated standard. Litigation units and funding will be excluded from this indicator, and new increments will be excluded for 12 months from the effective date of the increment on the Consolidated ACC. The corrective action plan must: (2) Identify obstacles to goal achievement and ways to eliminate or avoid them; (3) Identify resources that will be used or sought to achieve goals; (4) Identify an PHA staff person with lead responsibility for completing each goal; (5) Identify key tasks to reach each goal; (6) Specify time frames for achievement of each goal, including intermediate time frames to complete each key task; and. In recognition of this, HUD has afforded PHAs that meet certain criteria the opportunity to waive their Section 8 Management Assessment Program (SEMAP) scores in recognition of the pandemic environment. H\n@b"2xKDb=PK;'J"%0s]N6OMtxl]kOZY9^y?N1Mm~. For those PHAs, the SEMAP score and overall performance rating will be determined based only on the remaining indicators in paragraphs (i) through (o) of this section as applicable. (15 points. (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. (vi) The PHA has filled fewer than 60 percent of its mandatory FSS slots and less than 30 percent of FSS families have escrow account balances. (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. 0 points. (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. HUD . The following is a list of regulatory waivers eligible for expedited review: 20 points. `OVi ]6.j};!zILzD!%iw|)XXi,)Z?'};w SEMAP Training for PHA Staff: Overview of SEMAP Indicators This module reviews each of the SEMAP indicators in more detail. (1) This indicator shows whether the PHA has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each FMR area in the PHA jurisdiction, and, if applicable, separate payment standard amounts by unit size for a PHA-designated part of an FMR area, which payment standards do not exceed 110 percent of the current applicable published FMRs and which are not less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). HUMo0WhjNlE .A]Xi0H2H-\h|3N mpI36inH
Sv\&SEIK yX|>@a&XZ0W+ s6kjzoG l~/.)YSP*QxWV6Nw# The PHA's method must take into consideration the location, size, type, quality and age of the units, and the amenities, housing services, and maintenance and utilities provided by the owners in determining comparability and the reasonable rent. (e) Appeals. (i) The PHA's SEMAP certification states that, based on the PHA's quality control sample of tenant files, for at least 90 percent of families: (A) The PHA obtains third party verification of reported family annual income, the value of assets totalling more than $5,000, expenses related to deductions from annual income, and other factors that affect the determination of adjusted income, and uses the verified information in determining adjusted income, and/or documents tenant files to show why third party verification was not available; (B) The PHA properly attributes and calculates allowances for any medical, child care, and/or disability assistance expenses; and. If HUD determines that the quantity of MTCS data is insufficient for adequate analysis, HUD will not award points under this bonus indicator. (2) HUD verification methods: PHA data submitted for the deconcentration bonus, the IA annual audit report covering the PHA fiscal year entered on the SEMAP certification, and on-site confirmatory review if performed. The indicator consists of 2 components which show whether the PHA has enrolled families in the FSS program as required, and the extent of the PHA's progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in MTCS that have had increases in earned income which resulted in escrow account balances. Please do not provide confidential SEMAP provides procedures for HUD to identify PHA management capabilities and deficiencies in order to target monitoring and program assistance more effectively. (24 CFR 982.404). (ii) The PHA's SEMAP certification does not support the statement in paragraph (a)(3)(i) of this section. (ii) The PHA's SEMAP certification includes the statements in paragraph (c)(3)(i) of this section, except that the PHA obtains and uses independent verification of income, properly attributes allowances, and uses the appropriate utility allowances for only 80 to 89 percent of families. (1) Notwithstanding an PHA's SEMAP score, HUD may modify or withhold an PHA's overall performance rating when warranted by circumstances which have bearing on the SEMAP indicators such as an PHA's appeal of its overall rating, adverse litigation, a conciliation agreement under Title VI of the Civil Rights Act of 1964, fair housing and equal opportunity monitoring and compliance review findings, fraud or misconduct, audit findings or substantial noncompliance with program requirements. (A) The PHA has a written policy in its administrative plan which includes actions the PHA will take to encourage participation by owners of units located outside areas of poverty or minority concentration, and which clearly delineates areas in its jurisdiction that the PHA considers areas of poverty or minority concentration; (B) PHA documentation shows that the PHA has taken actions indicated in its written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; (C) The PHA has prepared maps that show various areas with housing opportunities outside areas of poverty or minority concentration both within its jurisdiction and neighboring its jurisdiction; has assembled information about the characteristics of those areas which may include information about job opportunities, schools, transportation and other services in these areas; and can demonstrate that it uses the maps and area characteristics information when briefing rental voucher holders about the full range of areas where they may look for housing; (D) The PHA's information packet for rental voucher holders contains either a list of owners who are willing to lease (or properties available for lease) under the rental voucher program; or a current list of other organizations that will help families find units and the PHA can demonstrate that the list(s) includes properties or organizations that operate outside areas of poverty or minority concentration; (E) The PHA's information packet includes an explanation of how portability works and includes a list of portability contact persons for neighboring housing agencies, with the name, address and telephone number of each, for use by families who move under portability; and. 10 points. This section states the performance indicators that are used to assess PHA Section 8 management. 5 points. learn more about the process here. SEMAP score and overall performance rating. Physical copies of these materials will not be shipped. HUD must conduct an on-site confirmatory review of an PHA's performance before changing any annual overall performance rating from troubled to standard or high performer. Attributes of financial and regulatory incentives. (1) This indicator shows whether an PHA supervisor or other qualified person reinspects a sample of units under contract during the PHA fiscal year, which meets the minimum sample size requirements specified at 985.2 under PHA's quality control sample, for quality control of HQS inspections. The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. Aftercare services T: 202-708-1112 (iv) State and regional PHAs that provide Section 8 rental assistance in more than one metropolitan area within a State or region make these determinations separately for each metropolitan area or portion of a metropolitan area where the PHA has assisted at least 20 Section 8 families with children in the last completed PHA fiscal year. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual HQS inspection on Form HUD-50058, and to allow the processing of the data into MTCS. (b) Notification to PHA. (2) HUD verification method: The IA annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. It also states explicitly that units assisted under the voucher homeownership option or . The indicators cover computation of rental subsidy, unit inspections, lease-up, etc. SEMAP indicators. What are the 14 key indicators of performance? (24 CFR part 5, subpart F and 24 CFR 982.516). Notwithstanding paragraph (a)(1) of this section, HUD may elect not to conduct an on-site review of a troubled PHA, if: (i) The PHA has less than 250 assisted units; and. PHAs that achieve an overall performance rating of high performer may receive national recognition by the Department and may be given competitive advantage under notices of fund availability. Expanding Housing Opportunities PHA adopted and implemented policies to encourage participation outside areas of poverty and minority concentration Section Eight Management Assessment Program (SEMAP) indicators affected directly or indirectly because of the disruption to PHA operations caused by its adoption of CARES Act waivers. 20 points. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999; 64 FR 67983, Dec. 3, 1999; 65 FR 16733, Mar. (c) Troubled rating. (24 CFR 982.54(d)(5), 982.301(a) and 982.301(b)(4) and 982.301(b)(12)). The method for selecting the PHA's quality control sample under paragraphs (a), (b), (c) and (f) of this section must leave a clear audit trail that can be used to verify that the PHA's quality control sample was drawn in an unbiased manner. (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. If you have comments or suggestions on how to improve the www.ecfr.gov website or have questions about using www.ecfr.gov, please choose the 'Website Feedback' button below. *^_4/m/**HLY/1:UJxT=,9(z3 ~c{)uW z+}. HUD may determine that an PHA's failure to correct identified SEMAP deficiencies or to prepare and implement a corrective action plan required by HUD constitutes a default under the ACC. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. 0 points. (24 CFR 982 subpart K). In addition, if HQS deficiencies are not corrected timely, the indicator shows whether the PHA stops (abates) housing assistance payments beginning no later than the first of the month following the specified correction period or terminates the HAP contract or, for family-caused defects, takes prompt and vigorous action to enforce the family obligations. Displaying title 24, up to date as of 1/13/2023. This indicator applies only to PHAs that have received approval to establish success rate payment standard amounts in accordance with 982.503(e). (See 985.3.). 10 points. (iv) 30 percent or more of FSS families have escrow account balances, but fewer than 60 percent of the PHA's mandatory FSS slots are filled. (2) HUD verification method: MTCS report - Shows percent of tenant rent and family's share of the rent to owner calculations that are incorrect based on data sent to HUD by the PHA on Forms HUD-50058. (2) HUD verification method: The IA annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. (15 points. 985.3(a) Selection from the Waiting List Quality Control Sample 1: Number of new admissions Quality Control Sample 2: (1) This indicator shows whether the PHA has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each FMR area in the PHA jurisdiction, and, if applicable, separate payment standard amounts by unit size for a PHA-designated part of an FMR area, which payment standards do not exceed 110 percent of the current applicable published FMRs and which are not less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). 10 points. (i) The PHA's voucher program payment standard schedule contains payment standards which do not exceed 110 percent of the current applicable published FMR and which are not less than 90 percent of the current applicable published FMR (unless a higher or lower payment standard amount is approved by HUD). 20 points. (b) The PHA must send a written report to HUD describing its correction of any identified SEMAP deficiency. (1) This indicator applies only to PHAs with mandatory FSS programs. (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. There are 14 different categories, or indicators, examined in the SEMAP process.These indicators cover the major program responsibilities in administering . 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